University of Chicago

Other Time Off

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Union Employees: Refer to your contracts for information on Other Time Off.

When you think of time off, vacation and holidays may come to mind. However, there are other times you may need to miss work. If you're a regular, full-time employee or a regular, part-time employee (who works at least 20 hours per week), find out more about:

• Bereavement Time
• Jury Duty
• Voting
• Military Leave

 Bereavement Time

Union Employees: Refer to your contracts for information on bereavement time.

If there's a death in your immediate family, you may be absent from work for up to three days with your supervisor's approval. Immediate family members include your:

• parent or foster parent
• spouse
• University-registered domestic partner
• child
• brother
• sister
• mother-in-law
• father-in-law
• grandmother
• grandfather or
• grandchild.

The University will pay you for up to three days of an absence. If you have to travel 500 miles or more each way to attend the funeral, you will be paid for a fourth day, if needed. You become eligible for this bereavement pay after three months of service.

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 Jury Duty

Union Employees: Refer to your contracts for information on jury duty.

When you're summoned to appear for jury duty, notify your department immediately. During your active period of jury duty, the University will continue your salary. You also may keep the court's compensation and reimbursements for travel expenses. If there are days in which you don't have to appear in court, you must report to work to become eligible for your pay.

Jury duty is not counted as "days worked" when computing your overtime for the week.

You become eligible for this benefit as of your hire date.

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 Voting

Union Employees: Refer to your contracts for information on time off for voting.

You're expected to vote on your own time. If this isn't possible, you may request time off to vote during working hours. You can be paid up to two hours for such an absence. You must get approval from your supervisor at least two working days in advance. To ensure payment for these hours, you must:

• Show your valid voter registration card to your supervisor,
• State why you need the time off, and
• Ensure that this time will be used for voting purposes only.

If you need to serve as a judge, clerk or official watcher at an election poll, you may be granted time off without pay as long as your supervisor approves your absence at least two workweeks in advance.

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 Military Leave

Union Employees: Refer to your contracts for information on military leave.

Employees in the Reserve who are called to active duty will be granted a leave of absence, along with the opportunity to continue most of their current benefits for a period of up to 24 months. The Office of Employee/Labor Relations can provide you with more specific information. When you are called for active duty, you must notify your supervisor immediately of the date you have to report to service.

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