Local 134 Agreement

ARTICLE XII  AUTHORIZED UNIVERSITY HOLIDAYS

Section 12.1.

1. A regular full-time employee whose standard workweek is thirty-five (35) or more hours shall be paid for authorized University holidays at his/her basic straight-time hourly rate for the number of hours normally worked by him/her on a regularly scheduled full work day.
2. A regular part-time employee whose standard workweek is between twenty (20) and thirty-five (35) hours shall be paid for authorized University holidays at his/her basic straight-time hourly rate for the equivalent in hours of an averaged workday, to be determined by dividing his/her regularly scheduled workweek hours by five (5).
3. An employee hired on a temporary basis or who is hired to work irregular hours without a fixed standard workweek shall not be paid for authorized University holidays regardless of the number of hours worked per week.

Section 12.2.

An employee who is absent from work on a scheduled workday preceding or following a regular holiday, shall not receive pay for that holiday, unless such absence is previously authorized or subsequently approved by his/her supervisor. A bona fide illness is excusable. An employee on lay-off status or on leave of absence shall not be considered eligible for holiday pay.

Section 12.3.

The authorized University holidays for full-time employees consist of seven (7) regular holidays with pay at eight (8) hours per day. The seven (7) regular holidays are New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Friday after Thanksgiving and Christmas Day. Since the Networking Services department has a seven (7) day schedule, the authorized holiday will be observed on the University-observed holiday.

For authorized University holidays on which payment is regularly allowed an employee at the straight-time hourly rate for the normal workday, such hours shall not be considered as time worked in computing overtime payment due for the workweek.

Section 12.4.

Employees who are required to work on a regular University holiday shall be compensated at one and one-half (1 1/2) times their basic straight-time hourly rate for the hours actually worked on the holiday.

Section 12.5.

If a regular University holiday falls on a employee's regularly scheduled day off and the employee is eligible for paid holiday compensation as provided in this Article XII, s/he shall be given another day off with straight-time pay to compensate therefore within seven (7) calendar days preceding or fourteen (14) calendar days following the holiday. Such time off shall be counted as time worked in computing overtime hours for the week. If it is not possible to give  him/her another day off within this period, s/he shall be paid extra straight-time compensation for the number of hours in a regularly scheduled workday, but such hours shall not count as hours worked in that workweek.

Section 12.6.

In addition to the eight (8) regular University holidays, each regular employee is eligible for the accrual of Personal Holidays and for the use of such holidays after completing his/her probationary period. Personal Holidays are accrued by eligible employees as follows:

• On January 1 of any calendar year, two (2) Personal Holidays
• On April 1 of any calendar year, one (1) Personal Holiday
• On July 1 of any calendar year, one (1) Personal Holiday
• On September 1 of any calendar year, one (1) Personal Holiday

Employees on layoff or leave of absence on any of the foregoing dates shall not accrue the personal holiday for that date. Employees desiring to take a personal holiday on Martin Luther King Day must notify their supervisors of their desires not later than fourteen (14) calendar days prior thereto.

The employee who has one (1) or more Personal Holidays accrued but not used may, subject to departmental approval, use the day(s) as emergency day(s) off with pay when circumstances justify such use. When an employee wishes to make such use of the day(s)  s/he must notify his/her department as soon as possible, in no case later than his/her scheduled reporting time, and specify the reason for his/her absence.

It shall be each employee's responsibility to request his/her Personal Holidays observing the rules of his/her Department. Failure to request his/her holidays shall not entitle him/her to "carry over" holidays into the next calendar year nor entitle him/her to extra payment in lieu of the holidays. Departments will post notices of accrued, unused Personal Holidays during the first week of October of each year and employees will be required to schedule the dates of their remaining Personal Holidays not later than the second week of October each year.

An employee who is eligible for use of accrued vacation time may use a vacation day, subject to the same conditions, as a personal emergency day when s/he has no Personal Holiday accrued.

If, due to emergency reasons, a Department must ask an employee to forego his/her scheduled Personal Holiday within one (1) workweek of the scheduled day, the employee shall be paid time-and-one-half for hours worked on that day and his/her  Holiday shall be rescheduled. If the Personal Holiday cannot be rescheduled during that calendar year the employee is entitled to an extra day's pay; hours thus paid for do not count as hours worked.

Employees who have completed their probationary period shall be compensated for unused Personal Holidays upon termination or layoff within the calendar year in which such Personal Holidays were accrued.

An employee who is on layoff or leave of absence status on any of the above accrual dates shall not accrue the Personal Holiday for that date.