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Return to Personnel
Policy Index
THE UNIVERSITY OF CHICAGO
PERSONNEL POLICY GUIDELINES
Subject: Military Reserve Training Leave
Section: U518
Date: July 16, 2004
Prior Version Date(s): September 2, 1993; January 4, 1990
| Purpose: |
To provide guidelines for compensating employees in connection
with their reservist and guard obligations.
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| Policy: |
Regular full-time or part-time staff employees who are in military
reserve training are eligible to receive up to fifteen (15) days
of University base pay as Paid Military Leave for participating
in required military service training, provided that they turn in
their military pay, excluding allowances.
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| Guidelines |
- A staff employee-reservist who is required to be absent from
work must give his or her supervisor as much advance notice
as possible. Failure to provide adequate notice may render the
employee ineligible for Paid Military Leave.
- A staff employee-reservist should furnish his/her supervisor
with a copy of his/her military orders.
- The University should make reasonable accommodations to permit
leaves for military training duty, with due regard to the acute
needs of the University.
- Any staff employee-reservist whose training period extends
beyond three (3) consecutive workweeks, should be placed on
unpaid Leave of Absence for any time not covered by vacation,
personal holiday time or Paid Military Leave.
- A staff employee-reservist’s particular job must be
held for his/her return from military training.
- A staff employee-reservist who is eligible to use vacation
or personal holiday may elect to use accrued vacation to cover
military leave time and retain his/her military pay.
- To receive University base pay for the first fifteen (15)
days of service, a staff employee-reservist should, upon return
from training, present to his/her department a statement of
reserve earnings for the training period. The employee should
submit a check or money order payable to the University of Chicago
for the equivalent of his/her military pay, excluding allowances.
- Inquiries from the Office of Veterans Re-employment Rights
should be referred to UHRM-Employee/Labor
Relations.
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| Cross reference: |
U508 Personal Leave of Absence, U509 Vacation, U511 Personal Holidays and U517 Leave of Absence for Active Military Service
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| Employees represented by a bargaining unit may be governed by the appropriate bargaining unit agreement. |
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