Form I-9 Tutorial
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Common Errors

Section 1

Here is a list of common errors and the steps to address them for Section 1 of the Form I-9.

Section 1 has not been signed by the employee.
  The employee must sign Section 1 and note updated (month/date/year) (using the current date).
 
Section 1 was not dated by the employee.
  Have employee date with current date, initial, and note updated after the date.
 
Section 1 was not completed within 3 days of hire.
  No correction possible for this error, unless the form was misdated.
  • Review the process to assure future compliance.
  • Send a 3-day violation letter to the approver and the approver's supervisor.
The citizenship box not checked by the employee.
  Employee must check the appropriate box, initial, date with the current date and note updated after the date.
 
The employee left information missing, such as date of birth, Social Security Number, or home address.
  Employee must complete the missing information and initial and date where completed.

Section 2

Here is a list of common errors and the steps to address them for Section 2 of the Form I-9.

List A or B and C not completed (or completed incorrectly).
  HR can fill in accurate information and sign and date (current date) with the notation updated.
 
The documents provided by the employee are not acceptable (not included in List A, B, or C).
  HR should request acceptable documents from the employee and complete a new Form I-9.
 
The information in Section 2 is entered in the wrong A, B, C columns.
  HR should correct, initial, and date (current date) with the notation updated.
 
The employee's hire date is missing.
  HR can fill in the hire date, initial, and date with the current date.
 
Section 2 has missing or incomplete employer information
  HR can fill in the needed information, initial, and date (current date) with the notation updated.
 
Section 2 is not signed by the employer.
  HR must fill sign and date (current date) with the notation updated.
 
Section 2 is not dated by the employer.
  HR must date (current date) Section 2 with the notation updated.
 
Section 2 was not completed within 3 days of hire.
 
  • No correction possible for this error, unless the form was misdated.
  • Review the process to assure future compliance.
  • Send a 3-day violation letter to the approver and the approver's supervisor.

Section 3

Here is a list of common errors and the steps to address them for Section 3 of the Form I-9.

The employee's Employment Authorization has expired and Section 3 is not completed.
 
  • The employee must provide renewal information.
  • HR must complete Section 3 and sign and date with the current date
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