Form I-9 Tutorial

• Welcome
• Pre-training Test
• Introduction
• Who Needs to Complete Form I-9?
• When and How to Complete Form I-9
  • Section 1
  • Section 2
  • Section 3
• Documents with Expiration Dates
• Document Receipts
• Record Retention
• Penalties
• Documents for Foreign Nationals
• Common Errors
• Samples of Compliant I-9 Forms
• Resources
• Contacts for Assistance
• Post-training Test
• Evaluation

• Study Guide

Document Receipts

There are four situations where a document receipt is acceptable:

1. The receipt for replacement of a document from List A, B, or C because the original was lost, stolen or damaged. (The actual document must be produced within 90 days of hire.)
2. The receipt is a temporary I-551 stamp (green card) in the employee's passport or on a I-94 Form. (The actual I-551 Form must be submitted within 180 days of employment.)
3. The receipt takes the form of a refugee admission stamp on a I-94 Form. (An employment authorization card, Form I-766, or a Social Security card must be submitted within 90 days of hire.)
4. The receipt for an application to renew an H, L, E, O, or P visa with the same employer. (The INS approval notice or new visa and Form I-94 must be submitted within 240 days after expiration of the present period of authorized stay.)

The following table summarizes the required documents, acceptable document receipts and the number of days from the hire date the employee is granted to comply.

UHRM Follow-Up

In cases where the employee needs to provide a Social Security number or a valid document after his or her hire date, the employee database (EDB) will record a “tickler” value.  The original documentation must be collected within the appropriate number of days. UHRM produces a report on these "tickler" values monthly and contacts the units for the original documentation for staff members.