Form I-9 Tutorial

• Welcome
• Pre-training Test
• Introduction
• Who Needs to Complete Form I-9?
• When and How to Complete Form I-9
  • Section 1
  • Section 2
  • Section 3
• Documents with Expiration Dates
• Document Receipts
• Record Retention
• Penalties
• Documents for Foreign Nationals
• Common Errors
• Samples of Compliant I-9 Forms
• Resources
• Contacts for Assistance
• Post-training Test
• Evaluation

• Study Guide

Documents with Expiration Dates

For U.S. citizens, documentation provided to establish identity and employment eligibility can be either current or expired. Documents for Foreign Nationals must be kept current, and must be reverified before they expire.

When documentation for an alien employee is about to expire, the department must send another I-9 form with the new work authorization information provided in Section 3. Send the completed form to UHRM (for nonacademic staff) or the Provost's office (for faculty and academic nonprofessionals). If an employee fails to produce documentation prior to expiration of documents, his/her employment at the University will be terminated.

UHRM Follow-Up

The employee database (EDB) tracks work authorization expiration dates. UHRM produces a expiration report monthly and contacts the units when a staff member's employment authorization nears the expiration date.