Form I-9 Tutorial

• Welcome
• Pre-training Test
• Introduction
• Who Needs to Complete Form I-9?
• When and How to Complete Form I-9
  • Section 1
  • Section 2
  • Section 3
• Documents with Expiration Dates
• Document Receipts
• Record Retention
• Penalties
• Documents for Foreign Nationals
• Common Errors
• Samples of Compliant I-9 Forms
• Resources
• Contacts for Assistance
• Post-training Test
• Evaluation

• Study Guide

Who Needs to Complete Form I-9?

All employees hired by U.S. employers after November 6, 1986 must have an I-9 Form completed to verify both employment eligibility and identity. The I-9 Form may be copied provided both the front and back sides are copied and presented to the employee.

Tip: Ensure that there is a completed I-9 Form for every employee hired to work after November 6, 1986.

For clarification purposes: In this tutorial, the word “employer" refers to a University of Chicago staff member designated to assist in I-9 completion and "employee" refers to faculty, academic nonprofessionals, non-academic staff, or student workers who are either new hires or current employees re-verifying employment eligibility.

Designated University of Chicago staff members may present the I-9 form to the employee, review the employee's documents, and complete Sections 2 and 3 as needed. In cases where employees are working in states where the University of Chicago does not have an office, a notary public or other legal authority may perform the tasks listed above in place of a University employee.

Obtaining Blank Forms

To obtain a blank copy of the Form I-9:

• You can make photocopies of a blank form.
• You can print copies from an electronic copy of the form, available at
  http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf .